--- title: "Month-end reconciliation on M-Files · Solution Management" url: "https://solutionmanagement.eu/solutions/monthly-reconciliation/" language: "en" description: "Month-end and year-end close on M-Files, run as one project: tasks in the right order, the right person on each, and a status the CFO can follow." dateModified: "2026-10-22" --- Month-end close on M‑Files # Run the month-end close as one project Month-end, and three people hold three versions of the same reconciliation. On M‑Files the close runs as one project: a checklist with an owner and a date per task, and the working papers beside them. It sits on top of your ledger and ERP, where the matching stays. [Book a demo](https://solutionmanagement.eu/book-a-demo/) ![The M-Files web client with the month-end working papers of one period, each in its review state, beside one reconciliation's metadata card](https://solutionmanagement.eu/img/6zK7J_KCE6-200.webp) Scope ## What this solution covers Month-end close software comes in two kinds. One matches transactions inside the ledger. This is the other kind: the checklist, the working papers and the record of who finished what and when, on M‑Files. ### The checklist and its working papers Every task of the close, created from a template for each company, with an owner, a date and a reminder before it, and the Word and Excel files it produces filed under it with their versions. ### Your ledger keeps the figures Postings, matching and the trial balance stay in your ERP. M‑Files can keep lists such as companies and periods in sync with it, and the result of a reconciliation is a working paper filed under its task. A period, step by step ## From the first task to a closed month With several companies in several countries, the reconciliations have to happen in a set order, so the schedule matters. Year-end runs the same way. 1. ### Start the period from a template Start the project for the period, and its tasks are created from a template, one checklist per company. 2. ### Give each task to the right person Most people in finance specialise. Each task goes to someone with the skills for it, with its own date in the schedule and a reminder before the deadline. 3. ### Create the working papers Each period's working papers start from your Word and Excel templates or from last period's files, with the company and the period filled in from the task. 4. ### Follow the work against the schedule See which working papers are finished, and how the tasks are keeping to the schedule. 5. ### The CFO sees where the close stands The controller, the CFO and the others who need it see the status of the whole close in a view of their own. With CtrlPortals from our development partner CtrlDocs, the same tasks show as a board or as a plan with a line for today. ## See the close run as a project [Book a demo](https://solutionmanagement.eu/book-a-demo/) What M‑Files adds ## Everyone works on the same files - One person edits at a time — Check a document out and no one can overwrite it until you check it back in. - Go back to an earlier version — M‑Files keeps every version. When a reconciliation has to be redone, the earlier one is still there. - The same process in every company — Standard workflows manage the close the same way in each company and each period. - Find a document by country or company — Search by country, region, company or status, or on the words inside the document. - Your own tasks on your home screen — Each employee sees their own tasks, and how the related ones are coming along. - Work in Word and Excel as usual — Most of the close is done in Word and Excel. The files open, edit and save straight into M‑Files. ![The Views home of an M-Files vault: the common views from governance documents and tasks to change requests and recorded issues, and the other views below](https://solutionmanagement.eu/img/y3AHC7zqyQ-200.webp) Year-end ## Year-end and the audit pack, the same way Year-end runs as the same project with a longer checklist. The audit pack is what the vault already holds about the year, found in one search. ### Approved versions A working paper is reviewed and approved in a workflow before the task closes. The approved version is what opens, and the drafts sit behind it in the version history. ### Who did what and when The event log records each workflow step, change and download with the time and the user. Filter it to the period and export it for the auditor. ### One search per question Search by company, period, task or the words in a working paper, and export the documents as they are or as PDF. Next step ## Talk your close through with us Book a demo of the month-end solution in M‑Files, or send us your questions about the close. We answer the same working day. [Book a demo](https://solutionmanagement.eu/book-a-demo/) [Contact us](https://solutionmanagement.eu/contact/) Questions ## Questions about the close on M‑Files Does it connect to our ERP? The figures stay in the ERP. M‑Files can keep lists such as companies, departments and periods in sync with an external database, so a task and its working papers are filed under the same company your ledger knows. Whether that suits your ERP is something we look at when we scope the project with you. Who sees the status of the close? Teams and roles have their own views in M‑Files, so the controller sees every open task and each accountant sees their own. With [CtrlPortals](https://ctrldocs.com/products/ctrlportals/), from our development partner CtrlDocs, the same tasks show as a list, a board or a plan with a line for today. Can we run several companies in one close? Yes. Each company gets its tasks from the same template, in the order the group needs, and a task is found by company, country, period or status. One workflow runs the close the same way in every company. What happens to a working paper that is redone? It becomes a new version. M‑Files keeps every change as a version, so the earlier reconciliation stays in the history, and check-out stops two people overwriting each other's work. Does it replace our ledger or ERP? No. Postings, matching and consolidation stay in your ledger and ERP. This solution holds the checklist, the working papers and the record of who did what and when, on top of them. How do we start? With a pilot for one company and one period. We go through your current checklist, set up the template, the tasks and the working-paper templates, and run the next close on it. We answer enquiries the same working day, and [what our services cover](https://solutionmanagement.eu/services/) lists the rest.