--- title: "Pre-configured M-Files solutions · Solution Management" url: "https://solutionmanagement.eu/solutions/" language: "en" description: "Ready-made M-Files solutions for documents, contracts, quality, compliance, CRM, projects, HR, suppliers and month-end close, adapted to the way you work." dateModified: "2026-10-22" --- Solutions on M‑Files # Begin where the pressure is The pressure usually comes from one area: a contract that renews before anyone reads it, or a month-end close run by email. Each solution is M‑Files set up for one such area. We adapt it to how you work and can start with a pilot. [Book a demo](https://solutionmanagement.eu/book-a-demo/) ![The M-Files web client with a sales dashboard in the main panel, four figures, a bar chart, a donut and a line chart, and a customer's portal with its chart and comments in the right pane, built with CtrlPortals](https://solutionmanagement.eu/img/4chAi4Sx-S-200.webp) By need ## Pick the area that causes the most work [### Document management Every document saved once and found by what it is, with the current version first. See the solution](https://solutionmanagement.eu/solutions/document-management/) [### Contract management Every contract with its dates and its owner, and a task to the owner before the notice date. See the solution](https://solutionmanagement.eu/solutions/contract-management/) [### Quality management A complete quality management system on M‑Files: controlled documents, training, CAPA, audits and risk in one system, with process maps to find your way. See the solution](https://solutionmanagement.eu/solutions/quality-management/) [### Compliance, GDPR and data privacy Approved versions, controlled changes, access by role and an exportable log, set up in M‑Files for GDPR, for ISO 9001 with VisualQMS and for your own policies. See the solution](https://solutionmanagement.eu/solutions/compliance-management/) [### Project documentation Every project document under its project, with its versions and approvals, and a Microsoft Teams team for each project through CtrlTeams. See the solution](https://solutionmanagement.eu/solutions/project-management/) [### HR documents One file per employee, open only to HR and the manager, and deleted by rule after the leaving date. See the solution](https://solutionmanagement.eu/solutions/hr-document-management/) [### CRM on M‑Files Connect the CRM you have, or run sales on M‑Files with customers, opportunities and their documents in one vault. See the solution](https://solutionmanagement.eu/solutions/crm/) [### Month-end reconciliation The month-end close as one project: the tasks in order, the right person on each, and the working papers kept beside them. See the solution](https://solutionmanagement.eu/solutions/monthly-reconciliation/) [### Supplier management Agreements, certificates and audit reports under each supplier, with a reminder before anything expires. See the solution](https://solutionmanagement.eu/solutions/supplier-management/)  In M‑Files ## See three of the solutions at work ![M-Files search results on a laptop and a phone, with documents, agreements and invoices listed by customer beside a preview of the selected file](https://solutionmanagement.eu/img/5UeWO7cNZ0-200.png) One search, with the customer beside each result and a preview of the document you pick. ### One search finds the document Documents are filed by what they are, such as the customer and the project they belong to, and found through views and search. Each has one version history, and the same vault opens on the desktop, on the web and on a phone. [See document management](https://solutionmanagement.eu/solutions/document-management/) ![M-Files listing policies with their process area and published ID, and a process diagram for pay and performance with HR roles in the right-hand pane](https://solutionmanagement.eu/img/jowNqL2a4Q-200.png) ### Guiding documents beside their process VisualQMS is a quality management system with visual business processes, built on M‑Files with process diagrams from Elements.cloud. The guiding documents and the process diagrams open side by side. [See quality management](https://solutionmanagement.eu/solutions/quality-management/) ![A CtrlPortals sales dashboard in M-Files with customer and pipeline figures and a chart of opportunities by workflow state, beside a customer portal with metadata fields, a chart and comments](https://solutionmanagement.eu/img/hUhZ8coeHN-200.webp) Pipeline figures on the left, one customer with its chart and comments on the right. ### Customers and pipeline on one screen Customers and opportunities live in M‑Files, and a workflow takes each opportunity from lead to closed. The dashboard and the customer page are CtrlPortals, from our development partner CtrlDocs. [See CRM on M‑Files](https://solutionmanagement.eu/solutions/crm/) Also available ## Smaller jobs on the same platform ### Case management Each case has its own place in M‑Files, with its documents attached and its steps handled in a workflow. ### Scanning paper documents Paper is scanned and filed in the vault like everything else, so it turns up in the same views and searches. ### Intranet Approved documents are published from the vault to employees. Approval and publication run as a workflow. ### Extranet Share selected documents and processes with customers and other stakeholders. ### HSEQ Health, safety, environment and quality documents, with review workflows and a version history. ### Salary and finance documents Payroll and finance documents kept apart from the rest, open only to the people who handle them. ### Audit management Audits planned, carried out and followed up to closed actions, linked to the requirements they check. ### Your own solution If none of these fits, M‑Files is an easy platform to build your own on. ## See the solution for your area in a demo [Book a demo](https://solutionmanagement.eu/book-a-demo/) By industry ## How M‑Files handles your industry's documents [### Manufacturing One current version of every drawing and procedure, with the approval on record when the auditor asks for it. See the industry](https://solutionmanagement.eu/industries/manufacturing/) [### Financial services A client's documents found together, open only to the people who serve them and deleted when your rules say so. See the industry](https://solutionmanagement.eu/industries/financial-services/) [### Professional services Last year's proposal, there for whoever writes this year's. Documents filed under client and engagement, and a search that reads the text. See the industry](https://solutionmanagement.eu/industries/professional-services/) [### Engineering and construction Know which drawing revision was issued, who approved it and when, with the project's emails kept beside it. See the industry](https://solutionmanagement.eu/industries/engineering-construction/)  Next step ## Tell us where the work piles up Name the area that causes the most work today. We point you to the solution that fits and scope the implementation with you. We answer the same working day. [Contact us](https://solutionmanagement.eu/contact/)